Randolph County Public Records
How to Find Public Records in Randolph County in 2026
Members of the public seeking government documents may access publicly available information related to public records through RandolphCountyRecords.org and through official county and state government offices. Randolph County maintains a range of records that may be available for public inspection, subject to applicable state law and individual record classifications. The types of records that may be found through official channels include:
- Court records (civil, criminal, probate, and family)
- Property deeds, mortgages, and liens
- Vital records (birth, death, marriage, and divorce)
- Tax and assessment records
- Law enforcement incident and accident reports
- Business licenses and permits
- Meeting minutes and county commission agendas
- Land use and zoning documents
Records may be searched through official court resources, clerk offices, public access terminals, and online tools.
Online Access:
- The Indiana Courts Case Search portal (MyCase) allows members of the public to search court case information statewide, including cases filed in Randolph County courts.
- Property and land records may be searched through the Randolph County Recorder's office portal.
- The Indiana Judicial Branch public records page provides guidance on locating court records, personal records, and submitting public information requests.
- No registration is required to conduct basic searches through MyCase or the Recorder's portal.
In-Person Requests: Members of the public may visit the Randolph County Courthouse to inspect records in person. The Randolph County Clerk's Office and Recorder's Office are located at 100 S Main St, Winchester, IN 47394. Office hours are Monday through Friday, 8:00 AM to 4:00 PM. Requestors should bring a valid photo identification and be prepared to specify the record type and relevant identifying information (such as case number, party name, or parcel number).
Written/Mail Requests: Written requests may be submitted by mail to the appropriate office at 100 S Main St, Winchester, IN 47394. Requests should include the requestor's full name, contact information, a description of the records sought, and the preferred format for delivery. Under Indiana Code § 5-14-3-9, agencies are required to respond to public records requests within a reasonable time, not to exceed 24 hours for denial and seven days for fulfillment.
Phone/Email:
- Randolph County Clerk: (765) 584-7070
- Randolph County Recorder: (765) 584-1811
- Winchester Police Department (for accident and incident reports): (765) 584-1721
Members of the public seeking accident or incident reports from the Winchester Police Department may submit requests as described on the Winchester Police Department public records request page.
What Are Public Records in Randolph County?
Public records in Randolph County are defined under Indiana's Access to Public Records Act as any writing, paper, report, study, map, photograph, book, tape, recording, or other material that is created, received, retained, maintained, or filed by or with a public agency. Under Indiana Code § 5-14-3-2, a "public record" encompasses documents in any format, including electronic records, that are created or maintained in connection with the transaction of public business.
The following record types are maintained by Randolph County offices:
| Record Type | Maintaining Office |
|---|---|
| Civil, criminal, probate, family court records | Randolph County Circuit and Superior Courts |
| Property deeds, mortgages, liens | Randolph County Recorder |
| Vital records (birth, death, marriage, divorce) | Randolph County Clerk / Indiana Department of Health |
| Business licenses and permits | Randolph County Clerk |
| Tax and property assessment records | Randolph County Assessor / Auditor |
| Voting and election records | Randolph County Election Board |
| Meeting minutes and agendas | Randolph County Auditor |
| Budget and financial documents | Randolph County Auditor |
| Law enforcement records | Winchester Police Department / Randolph County Sheriff |
| Land use and zoning records | Randolph County Plan Commission |
The Randolph County Courts page on the Indiana Judicial Branch website provides direct contact information for local courts and guidance on obtaining copies of court documents.
Is Randolph County an Open Records County?
Randolph County operates in full compliance with Indiana's statewide open records framework. Under the Indiana Access to Public Records Act (APRA), Indiana Code § 5-14-3, all public agencies in the state, including county offices, are required to make public records available for inspection and copying by any person. The Act establishes a presumption of openness: records are public unless a specific statutory exemption applies.
As stated by the Indiana Public Access Counselor, "The Access to Public Records Act establishes that it is the public policy of the state that all persons are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees." This principle applies to all Randolph County agencies and departments.
The Indiana Attorney General's office provides additional guidance on APRA compliance, and the Public Access Counselor is available to assist members of the public who believe a request has been improperly denied. Randolph County does not maintain a separate county-level open records ordinance; state law governs all public records access within the county.
How Much Does It Cost to Get Public Records in Randolph County?
The standard fee structure for public records in Randolph County is governed by Indiana Code § 5-14-3-8, which sets limits on the fees agencies may charge for copying and certifying records.
| Fee Type | Standard Amount |
|---|---|
| Paper copies (letter/legal size) | $0.10 per page |
| Certified copies (court records) | Varies by document type |
| Electronic copies | Actual cost of reproduction |
| Inspection of records | No charge |
| Certification fee | Set by individual office |
- Inspection of public records is provided at no charge during regular business hours.
- Copies of standard documents are charged at $0.10 per page for black-and-white reproductions on letter or legal-size paper.
- Certified copies of vital records (birth, death, marriage) carry fees set by the Indiana State Department of Health and the County Clerk.
- Electronic records may be provided at the actual cost of duplication, which may include the cost of the storage medium.
- Accepted payment methods at county offices include cash, check, and money order; individual offices may also accept credit or debit cards.
- Fee waivers may be available for indigent requestors or for requests made in the public interest, at the discretion of the agency.
Does Randolph County Have Free Public Records?
Free inspection of public records is available at Randolph County government offices during regular business hours. Under Indiana's Access to Public Records Act, agencies may not charge a fee for the inspection of records; fees apply only when copies are requested.
The following resources provide free access to public records:
- MyCase Indiana Courts Case Search: The Indiana Courts Case Search portal provides free online access to court case information, including case status, party names, and hearing dates for cases filed in Randolph County courts. As noted on the MyCase platform, "Official records of court proceedings may only be obtained directly from the court maintaining a particular record," but basic case information is available at no cost.
- Randolph County Recorder's Office: Property records, deeds, mortgages, and liens may be inspected in person at no charge.
- Indiana Judicial Branch Public Records: The Indiana Judicial Branch public records resource provides free guidance and links to court records access tools.
- Winchester Police Department: Members of the public may inspect certain law enforcement records at no charge, subject to applicable exemptions.
The distinction between free inspection and free copies is significant: while inspection is free, obtaining physical or electronic copies of records is subject to the fee schedule described above.
Who Can Request Public Records in Randolph County?
Any person may request public records from Randolph County agencies, regardless of residency, citizenship, or stated purpose. Under Indiana Code § 5-14-3-3, public agencies are required to make records available to any individual who submits a request. The following conditions apply:
- Residency: Requestors are not required to be Indiana residents or Randolph County residents.
- Identification: Agencies may not require requestors to provide identification as a condition of inspecting public records, except for records that are restricted to specific individuals (such as personal vital records).
- Purpose: Requestors are not required to state the purpose of their request for most public records.
- Non-residents: Non-residents retain the same rights as residents under state law.
- Personal records: Individuals requesting their own records (such as their own criminal history or vital records) may be required to provide identification to verify identity.
- Records of others: Requests for records pertaining to other individuals are subject to the same access rules, except where specific exemptions apply (e.g., juvenile records, sealed records).
Certain record types, such as adoption records and juvenile court records, are restricted by statute and may only be accessed by parties with a demonstrated legal interest.
What Records Are Confidential in Randolph County?
Not all government records are available for public inspection. Indiana Code § 5-14-3-4 identifies categories of records that are either confidential by law or may be withheld at agency discretion. The following records are exempt from public disclosure in Randolph County:
- Sealed court records: Records sealed by court order are not available for public inspection.
- Juvenile records: Records pertaining to juvenile proceedings are confidential under Indiana law.
- Ongoing investigation records: Law enforcement records related to active investigations may be withheld to protect the integrity of the investigation.
- Personal identifying information: Social Security numbers, financial account numbers, and similar data are redacted from public records.
- Medical records: Records protected under HIPAA and Indiana health privacy statutes are not subject to public disclosure.
- Adoption records: Adoption proceedings and related documents are sealed by statute.
- Child welfare and protective services records: Records maintained by child protective services are confidential.
- Personnel records: Employee personnel files are exempt, with limited exceptions for disciplinary actions involving public officials.
- Trade secrets and proprietary business information: Commercially sensitive information submitted to government agencies may be withheld.
- Security plans and infrastructure details: Records relating to the security of public facilities or critical infrastructure are exempt.
When a record contains both disclosable and exempt information, agencies are required to redact the exempt portions and provide the remainder of the record to the requestor.
Randolph County Recorder's Office: Contact Information and Hours
Office Name: Randolph County Recorder
Physical Address:
100 S Main St
Winchester, IN 47394
Phone: (765) 584-1811
Website: Randolph County Recorder
Office Hours:
Monday – Friday: 8:00 AM – 4:00 PM
Closed on state and federal holidays.
The Randolph County Recorder records instruments including mortgages, deeds, liens, and other documents submitted for recording that meet essential recording requirements, as described on the official Randolph County Recorder page.
Additional Offices:
Randolph County Clerk's Office
100 S Main St
Winchester, IN 47394
(765) 584-7070
Randolph County Courts – Indiana Judicial Branch
Winchester Police Department
113 W Washington St
Winchester, IN 47394
(765) 584-1721
Winchester Police Department – Public Records Requests
Randolph County Sheriff's Office
110 S Main St
Winchester, IN 47394
(765) 584-1721